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Document Controller (Highways) Wales

Professional & technical Vacancies Cardiff - Document Controller (Highways) Wales

  • Ref No:
    VAC-18765
  • Location:
    Cardiff
  • Industry:
    Professional & technical
  • Type:
    Contract
  • Working Hours:
    Full Time
  • Hourly Rate:
    £18.00
  • Qualifications:
    GCSE
Vacancy Description:

Our client is a UK cost consultancy who operate in the infrastructure, Highways, civil engineering & construction sector. They have a new contract position available for an experienced Document Controller to work for a subcontractor within their Highways team. You would be joining a busy team working on the project for its duration (12 months)

Responsibilities:

- Ensuring that all client originated documents have been registered in the document management module of its system before they are distributed from the system's project
- Checking that all the required metadata is present and appropriate for use.
- Assisting with issuing document numbers using the client system.
- Notifying the document authors of any discrepancies or issues associated to the document registration.
- Assist in the production of O&M Manuals and other documentation for project handover.
- Approving the requested document number once all the checks have been completed.
- Managing and distributing all client originated documents that have been registered in its system.
- Checking the document for consistency with the appropriate document template.
- Checking and modifying, if necessary, the distribution requirements of the registered document against those identified in the document issue e-mail notification received from the author.
- Notifying the author of any discrepancies or issues associated to document that need to be corrected before the document can be issued.
- Uploading checked documents into the document centre and submitting the transmittals.
- Modifying the client document management system matrix with information provided by the client and submitting the new details to the client system's administrator for implementation.
- Tracking and expediting late comments reports and transmittals
- Generating and distributing document management reports and registers upon request of project information management lead.
- Providing basic document management training to client personnel on the project once experienced.
- Scanning the front sheet with hard copy signatures in accordance to client endorsement and distribution matrices
- Collecting electronic copies of the latest document revision prior of issuing documents.

Experience Required:

- You MUST HAVE Construction Document Controller experience.
- Experience working on a live construction site is an advantage.
- Strong IT skills.

Please note this is a 12 months contract. If you are interested in this position e-mail your CV to Meera Patel at the e-mail address: professional@uklgroup.com

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